Human Resources & Office Manager

Emek Hebrew Academy Teichman Family Torah Center is dedicated to offering an academically challenging and strong traditional Jewish education by providing a comprehensive, well-balanced curriculum in both Torah and secular studies.
Our atmosphere is a serious but warm one, conducive to learning and to success. Our primary goal is to empower Emek’s students with Jewish values so that they will go out into the world with an unwavering devotion to living a moral and ethical life and to serving as a committed community member, loving their Jewish identity.

The ideal candidate will be part of our vision that the Emek community, staff, students and parents, be devoted to studying Torah, to achieving excellence, and to demonstrating a spirit of cooperation and friendship.

Key responsibilities of this role will include timely and thoughtful support to employees, and maintaining and enhancing HR processes from hiring and onboarding, to records management. Collaboration with school leadership and other departments to ensure that HR practices are consistent, effective, and aligned with our school’s mission and vision. This position will be an important part of the school community.
Benefits:
Emek offers subsidized medical and dental benefits, vision, 403b with match, Employer paid Life, AD&D, STD and LTD, and supplemental insurances such as AFLAC.

Job Title: Human Resource Manager
Reports to: CEO/Executive Director
Department: Business Office

Broad Function:
Direct and manage Business office staff and perform Human Resources functions for the school including but not limited to: Hiring and termination, payroll, benefits, and employee relations.
Duties and Responsibilities:

Office Manager
a. Manage Business Office Staff
a. Monitor attendance
b. Hold regular department meetings to ensure staff is meeting their weekly/monthly goals in connection with school events.
c. Mentor/support/train staff to enhance their capabilities
d. Write and deliver annual reviews.
e. As necessary, hire/terminate for department.

Human Resources:
a. Hiring
• Work with administrators on open positions – create and/or edit job descriptions so that they match the need of the school at present.
• As requested, put in job order to headhunters and or other hiring agencies, etc.
• Collect applications and resumes from administrators/managers after interviews
• Prepare offer letters for new employees (including creation of annual employment agreements for teachers, aides and resource specialists).
• Collect new employee paperwork. Follow-up for missing documents
• Create and maintain employee files.
• Enter new employees into HRIS payroll system.
• Conduct new hire orientation

b. Time and attendance
• Track PTO and sick day usage by employees. Maintain records showing hours available, used and remaining.
• Review time clock information. Review for missing and incorrect punches. Follow up with employees and correct information.
• Notify the supervisor and administrators of any issues

c. Payroll
• Input information into payroll system
• Review and finalize
• Distribute checks to employees
• File supporting payroll documentation

d. Benefits Management:
• Collect enrollment applications from employees as they become eligible for benefits (during non-open enrollment period)
• Coordinate with the broker to complete the application process and the start of new benefits (during non-open enrollment period)
• Answer general questions from employees regarding benefits
• Benefits include:
• Healthcare: Medical, Dental, Vision
• Supplemental: Life, AD&D, STD, LTD, AFLAC
• Retirement: 403b

e. Labor Laws:
• Manage and keep compliant employee Handbooks
• Continuously update self on newest labor laws including wage and hour law and COVID compliance.
• Service on the Safety Committee.

f. Employee Relations/Employee Development
• Compose and distribute Annual Employee Agreements
• Work with administrative staff to review staff; and develop, implement, and maintain annual employee performance records
• Work with administration regarding employee incentives; ensuring that they are communicated fairly and impartially that is inclusive of all staff participation.
Professional Qualifications:
• Bachelor’s degree from an accredited college or university required; advanced coursework, degree, or HR certifications preferred
• Five or more years of relevant HR experience; prior experience in an educational environment preferred
• Comprehensive knowledge of HR functions such as recruitment, HRIS management, performance management, employee relations, and benefits administration
• Experience with payroll systems (e.g., Paycom, ADP, EASE)
• Proficiency in Google Suite, including Docs, Sheets, and Forms; advanced experience with Microsoft Excel and Word
• In-depth understanding of California labor laws, HR principles, and best practices
Personal and Leadership Qualities:
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with faculty, staff, students, and administrators
• Proven ability to manage multiple tasks simultaneously in a very fast-paced culture while fostering an inclusive work environment
• An appreciation of the role of human resources in supporting a school’s mission and culture
• Superior skill in clearly and empathetically explaining HR policies to faculty, staff, and administrators
• A willingness to practice active listening while seeking first to understand to produce outcomes that are high quality, efficient, and responsive to a colleagues’ requests
• A passion for innovation, problem-solving, and continuous improvement
• Integrity, discretion, and confidentiality in managing sensitive information
• Commitment to equity, inclusion, and belonging, with experience maintaining a diverse professional community
• A flexible and solutions-oriented attitude, demonstrating a willingness to take on challenges, adapt to evolving needs, and ensure the success of human resources initiatives at Emek.
• Good sense of humor